Cloud computing and a software as a service or SaaS that is
provided by reputable companies may represent the greatest overall
improvement in information technology today. By being able to provide
such a wide variety of services securely, cloud computing is
significantly increasing the productivity of all enterprises while
reducing the burden and cost of any company's infrastructure.
As an electronic document management system, the cloud allows for greater collaboration between staff, back office, vendors and customers while maintaining all necessary privacy and security. With the bulk of hardware and software located off site, cloud computing frees up local IT to provide greater computing power and flexibility while lowering both computer hardware and infrastructure costs. A user can still have all the computing capability that is needed but do away with an internal IT department, specialized IT personnel, on site storage servers and the need for expensive software licenses and updates.
Working with cloud computing means that data, documents, files and folders are instantly accessible, viewable, editable and transferrable anywhere in the world, 24 hours a day from any type of internet-capable device. Voice, video and data are available so there is less time and money wasted on travel. Anyone with approved access can collaborate in real time to take advantage of the latest information or close a delicate deal. This is not only beneficial for business but can be crucial in the medical field when the immediate access to patient information could be the difference between life and death. In almost every industry the need to access information securely and remotely is becoming an increasingly important need.
Many different industry solutions are addressed by the electronic document management system available through the cloud. Real estate and legal offices are document heavy so there is tremendous benefit to the ease of creating sub-directories and pdf chapterized books with relevant forms, affidavits, agreements and all other types of files. Being able to access and work with this information then merge the results saves considerable time and therefore, money.
Deals, mergers and insurance paperwork can just as easily be documented with this type of electronic document management system. Due diligence reports and audit trails are easy to create and maintain and can be saved right in the appropriate project with the automatic filing capabilities of the cloud computing systems.
Corporate documents, security files and compliance records are no longer a burden to internal IT. All these items can be encrypted, sent to the cloud and securely saved in redundant off site repositories for as long as may be necessary. This type of SaaS may have additional benefits in being HIPAA, ISO and FISMA compliant for a fraction of the cost of older systems.
In addition with the availability of advanced PDF editing makes working with different files much easier than it ever was. The system automatically decodes and standardizes formatting and allows for the easy creation of new pdf documents. Forms can be filled out online and then saved so there is no need to deal with paper copies that then need to be scanned and uploaded or re-uploaded.
As more and more companies realize the tremendous advantages to the cloud, electronic document management and online backup, business and personal communication will become much faster, efficient and safe as well as giving the early adopters an edge over their competition.
As an electronic document management system, the cloud allows for greater collaboration between staff, back office, vendors and customers while maintaining all necessary privacy and security. With the bulk of hardware and software located off site, cloud computing frees up local IT to provide greater computing power and flexibility while lowering both computer hardware and infrastructure costs. A user can still have all the computing capability that is needed but do away with an internal IT department, specialized IT personnel, on site storage servers and the need for expensive software licenses and updates.
Working with cloud computing means that data, documents, files and folders are instantly accessible, viewable, editable and transferrable anywhere in the world, 24 hours a day from any type of internet-capable device. Voice, video and data are available so there is less time and money wasted on travel. Anyone with approved access can collaborate in real time to take advantage of the latest information or close a delicate deal. This is not only beneficial for business but can be crucial in the medical field when the immediate access to patient information could be the difference between life and death. In almost every industry the need to access information securely and remotely is becoming an increasingly important need.
Many different industry solutions are addressed by the electronic document management system available through the cloud. Real estate and legal offices are document heavy so there is tremendous benefit to the ease of creating sub-directories and pdf chapterized books with relevant forms, affidavits, agreements and all other types of files. Being able to access and work with this information then merge the results saves considerable time and therefore, money.
Deals, mergers and insurance paperwork can just as easily be documented with this type of electronic document management system. Due diligence reports and audit trails are easy to create and maintain and can be saved right in the appropriate project with the automatic filing capabilities of the cloud computing systems.
Corporate documents, security files and compliance records are no longer a burden to internal IT. All these items can be encrypted, sent to the cloud and securely saved in redundant off site repositories for as long as may be necessary. This type of SaaS may have additional benefits in being HIPAA, ISO and FISMA compliant for a fraction of the cost of older systems.
In addition with the availability of advanced PDF editing makes working with different files much easier than it ever was. The system automatically decodes and standardizes formatting and allows for the easy creation of new pdf documents. Forms can be filled out online and then saved so there is no need to deal with paper copies that then need to be scanned and uploaded or re-uploaded.
As more and more companies realize the tremendous advantages to the cloud, electronic document management and online backup, business and personal communication will become much faster, efficient and safe as well as giving the early adopters an edge over their competition.
Filocity.com provides the back office infrastructure and document
management tools to help save you both time and money. From file
sharing and collaboration to catastrophe protection, project management
and PDF tools to edit and convert PDF files, filocity.com has the tools
that you use everyday. Up and running in minutes, filocity offers a free
trial at http://www.filocity.com.
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http://EzineArticles.com/?expert=Doug_ThalerArticle Source: http://EzineArticles.com/7513062
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